How to Edit a Subordinate Passenger Request

📌 Important Note:

• A subordinate passenger request can be edited only if:

• It is still in Pending status (i.e., not yet approved or rejected).

• It has not been allocated to a voyage by the Transport Coordinator.

• Once the request is approved or allocated, it becomes locked and cannot be edited by the user. In such cases, the user would need to withdraw the request (if possible) and submit a new one. 

📌 Important Note: 

• A request cannot be edited after it has been:

• Approved by a Manager

• Allocated to a voyage

• The following validations still apply during edit:

• Pickup and Drop locations must be different

• At least one of the following must be provided:

  • Requested Start Date and Time

  • Requested End Date and Time

• If a supervisor edits an existing request and changes the employee the request was originally created for:

• A notification is sent to the original employee, informing them that the request has been reassigned.

• A new notification is sent to the newly selected employee, notifying them that a request has been created on their behalf.

• If the supervisor modifies any of the request details (e.g., pickup/drop location, date, time, or comments), a notification is also sent to the assigned employee, informing them of the updates made to their request.

• If a Manager is no longer assigned to the employee's department, the request cannot be resubmitted after editing.

• Upon resubmission:

• The request stays in Pending status.

• Notification is re-sent to the assigned Manager for approval.

• Expiry Logic remains in place:

• If the End Date passes before allocation, the request will expire automatically, and the user will be notified via SMS.